This Sample Correspondence is a 4 page document, with instructions on tailoring the document and a revision record. The document provides a template, which is recommended to be made available to your C&P function only as all communication with tenderers should only occur through C&P. The template is designed to be customised to your organisations needs. 

This Sample Correspondence is intended for use at the completion of a sourcing activity (i.e. invitation to tender) to inform the successful Tenderer(s) that they have been selected to enter into a Contract with your organization. 

Correspondence to Tenderer(s) which informs them of the outcome of a sourcing exercise should only be issued once all internal approvals to proceed with a Contract award have been finalised.  The person nominated to be the Company Representative in the Contract should sign and issue this correspondence.