Description:

Document and Record Control is a process used to manage documents and records throughout their life cycle, from creation to archiving or disposal. It ensures that documents are up-to-date, accurate, secure, and easily retrievable.

The procedure for Document and Record Control typically includes the following steps:

• Identify the documents and records that need to be controlled.
• Develop a document and record control system.
• Implement the document and record control system.
• Regularly review the documents and records to ensure accuracy and compliance with regulations.
• Establish procedures for storing, retrieving, and disposing of controlled documents and records.
• Train personnel in the document and record control system.
• Conduct periodic audits to ensure compliance with the document and record control system compliance.
• Update documents and records as needed and maintain a record of changes.
• Regularly evaluate the document, record control system, and make necessary changes.

Format: MS Word

Features:

1. Purpose
2. Scope
3. Users
4. Reference Documents
5. Control of Internal Documents
6. Documents of External Origin
7. Managing Records
8. Validity and Document Management